Conference printing is one of the last tasks you have to tackle before your annual meeting begins. And who can blame you? It’s not like speakers wait until the last minute to submit their final presentations, right?
Backed up against a deadline, many associations think their only option is to choose a local printer to do the job. After all, aren’t all printers are the same? Not so fast!
Associations preparing for an event have different needs than other types of organizations. A printer that works with associations recognizes this and offers services that offer faster turnaround times, higher-quality results and more consistent branding designed specifically for an event.
In other words, a printer that works with associations:
Understands that your deadlines are tight.
It only takes one late delivery for associations to understand the value that a specialist printer can provide. Event professionals always run up against the deadline, but printers that work specifically with your kind of organization have production processes in place to handle the quick turnaround. When you work with us, you know that your materials will be delivered on time.
Recognizes that last-minute changes are common, necessary and largely out of your control.
Whether you set the date for final collection a month or a week before your conference, you’ll still get entirely too many late papers. Omnipress gets it. To get your materials to your event on time means there does need to be a final cut-off when materials must be received, but we can push this date later than most providers can. We are experts in dealing with an influx of last-minute changes.
Knows the basics of how conference materials are laid out.
If your program pages come to us print-ready, that’s great! Many associations need help getting there, though, and our team of designers are happy to provide formatting services to make it happen. Just send us a sample of last year’s program and we’ll do our best to match it. We work with hundreds of associations each year, so we’ll have a good idea of how you want your materials to look.
Has seen many variations on the standard conference program.
If you’re looking to create something a little different, odds are, Omnipress has seen it before. But, if you do bring something brand-new to the table, we’ll be well-equipped to handle it. Over the years, our project managers and production team have built up an impressive portfolio, meaning you can have your materials customized and printed in a wide variety of formats.
Knows you have many plates spinning, and that conference content isn’t always your top priority.
Conference planners have many different priorities, but that’s okay, because our top priority is delivering your content. We can help you manage the process with little input from you. We won’t make any major decisions without your approval, of course, but our project managers can take a lot off your to-do list while you’re taking care of other tasks.
Realizes that some people who work with you are volunteers or work part-time.
Coordinating schedules can be tough, even when everyone is in the office at the same time. When volunteers and part-time workers are thrown into the mix, it can be even harder to stay on the same page (sometimes literally!). We understand if the ad pages are being produced on a different timeline than the abstracts, which are trickling in on a schedule all of their own. We are flexible and can revise the program as more pieces are added until everything is ready.
Understands that content is the most valuable asset your association has.
When it comes right down to it, your association’s content is what keeps attendees coming back to your conference every year. When those conference programs or proceedings land in the hands of attendees, your association’s reputation is on the line. It all has to be right, or it’s all wrong, and Omnipress can help you deliver perfection.
Does every printer truly understand the specific needs of associations? According to our clients, the answer is no. Associations trust us because we know conferences and can empathize with busy meeting planners, executive directors and other association professionals.
When you choose a printer that works with associations, you’re investing in the success of your conference, and making your life easier in the process. Learn more about how you can get started working with a specialty conference printer.